Executive Assistant to C-Level Executive
Position is on-site 5 days per week.
Global luxury client is seeking an Executive Assistant to support the day-to-day high level administrative functions
Job Description:
- Strong accruement in anticipating needs of the Executive and team
- Work with the team to maintain and balance fluid calendar to meet the needs of the brand creative team
- Oversee the planning (flights, hotels, visas, car rentals, reservations, etc.) and itineraries of a very busy and dynamic international travel schedule
- Work alongside Management to ensure that the C-level Executive has adequate time allotted to review projects in order to meet deliverables
- Partner with Management to build the agenda and prepare necessary materials for meetings with other Executives in the company Administration & Communication
- Prepare and draft general correspondence
- High emotional acumen and situational awareness
- Organize and coordinate and maintain the office
- Review and systematically approve expense reports
- Develop and cultivate relationships with cross-functional Administrative and Executive Assistants
- Prepare and submit facilities requests
- Ensure that all necessary preparations and tools are in place for scheduled meetings and special events
- Some personal assistant requests will be required Project management
- Work on special projects as assigned by leadership.
- Lead a wide variety of personal and professional tasks on an as needed basis.
Required Qualifications:
- Excellent English verbal and written communication skills and ability to work independently with minimal direction as well as part of a team
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook
- Excellent organizational skills and attention to detail
- Enjoys working with and supporting others in a highly creative and dynamic environment
- A strong sense of independence and initiation
- Ability to work on multiple projects while optimally prioritizing workload
- Resilient, diplomatic, discreet, confidential and trustworthy
- Maturity and discretion to handle confidential matters
- Team player and proactive personality
